Are there any prerequisites for attending?
No, the workshop is free and open to all. You just need to register and have an interest. The workshop provides short tutorials to introduce all of the core concepts needed to follow the rest of the workshop.
How will the in-person / virtual hybrid workshop work?
We will hold the regular in-person workshop Monday to Friday at MIT campus. A few sessions during the middle of each the day will be simultaneously broadcast to a virtual audience.
Most of the sessions are expected to be in-person-only sessions. They will not be broadcast in order to enable free and open discussions about pressing safety and security challenges as well as the solutions that were used. It can be difficult for some presenters to get approval to share or discuss details if the content is being broadcast to thousands of unknown participants and recorded for the world in perpetuity, so the style of presentation will be different. The talks that are broadcast virtually are expected to be about 15 minutes long while the in-person talks may be 30 minutes or longer. The in-person sessions are expected to include more interactive sessions such as 1-2 hour tutorials and panel discussions.
What platform will be used for the virtual sessions?
We’re using the Zoom Webinar platform. A few weeks before the workshop begins, all registered participants will receive an email with instructions on how to attend virtually.
We’re aware that some groups are unable to use Zoom due to a firewall or other reasons. Here are the options we’re aware of:
- Some have told us that they can participate in Zoom events by using a home computer or by turning off the VPN, as long as they will not be sharing any work-related, secret, or proprietary information.
- Some have told us that they can use Zoom in a web browser (which requires different permissions) but not the standalone Zoom client. Both of those options will be available to you.
- Zoomgov.com is another alternative. It is hosted in the U.S. with stricter security requirements and was designed to allow U.S. government, military, and defense employees to attend Zoom meetings. When you receive the email with your personal zoom link, scroll towards the bottom of that email and find the Webinar ID. Go to Zoomgov.com and enter that Webinar ID. We have run tests and confirmed that it works with a handful of military/defense attendees that are behind firewalls that block regular Zoom. Your situation may vary.
- We will set up an alternative stream outside of Zoom. A few weeks before the workshop begins, registered participants will receive an email with instructions for an alternative stream.
What if I still can’t access Zoom?
When you register, you’ll receive instructions on how to access an alternative stream
What if I’m in a distant timezone and cannot attend the virtual sessions live?
The alternative stream will allow a 24-hour delayed rebroadcast to accommodate distant timezones. When you register, you’ll receive instructions on how to access the alternative stream.
Do I need a camera to attend the virtual sessions?
Due to the size of the audience, cameras and audio will be disabled unless you are a presenter. You will not see any buttons to mute/unmute audio or to start your camera because these are disabled.
If I have connection trouble and then rejoin the virtual sessions, will I see the chat and Q&A history from before I dropped out?
You will not see the chat history from before you rejoined. You will see the Q&A history from before you joined.
Will the talks be recorded so I can view later?
Yes and no. There are two issues:
1) We need permission from speakers to post recordings. We cannot guarantee the answers. Many of the applications and results are sensitive because they are producing safety-critical and security-critical findings on real projects. Getting approval to speak in person is often easier than getting approval for a recording that is posted indefinitely.
2) MIT was sued for posting free videos that did not adhere to certain requirements. So we are not allowed to easily or immediately post videos, and there is a process we must follow. The process must be done in our free time since there is limited or no funding to support it.
Our intent is to eventually post videos of the sessions that are broadcast virtually once the official process has been followed. Videos will not be posted for the in-person-only sessions. We expect that slides for most talks will be posted, pending approval by authors.
Do you have advice on hotels and other logistics for attending in person?